Board of Directors - Terms of Office and Duties

 

Rotation and Term of Office

A president-elect shall be elected each year, who will serve for three (3) years; the first year as president-elect, the second year as president, and the third year as past president of the Chapter.

A secretary and a chief financial officer shall be elected on alternate years, each to serve two (2) year terms.

Each year one (1) director at large shall be elected to serve a two (2) year term. On alternate years, the director at large may be elected by the prelicensed membership to serve a two (2) year term. The director at large elected by the prelicensed membership shall remain eligible to complete said term even though there has been a change in membership from prelicensed to clinical member.

 

Duties of Officers:

a. President: The president shall, subject to the control of the Board of Directors, generally supervise, direct and control the business of the Chapter. He/she shall preside over all meetings of the Chapter and at all meetings of the Board of Directors. He/she shall recommend to the Board of Directors for appointment standing committee chairpersons. He/she shall appoint standing committee members except as otherwise provided in these Bylaws. The president shall be an ex-officio member of all committees, but shall have no right to vote when serving in an ex-officio capacity, except in the event of a tied vote. He/she may have such other duties and powers as may be prescribed by the Board of Directors or these Bylaws.

b. President Elect: The president-elect shall succeed to the presidency. He/she shall, in the absence of the president or in the president’s inability to serve, perform the duties of the president. He/she shall also perform those duties assigned to him/her by the president and/or the Board of Directors and shall convene the nominating committee preceding the year in which he/she takes office as President of the association.

c. Secretary: The secretary shall keep, or cause to be kept a record of members, showing the name of all members, their addresses, and the class of membership held by each. The records shall be open to inspection by any director at all reasonable times. The secretary is responsible for verifying eligibility for membership with CAMFT. The secretary shall inform CAMFT, within thirty (30) days of election or appointment, of the names and addresses of all Chapter officers. The secretary shall give or cause to be given, notice of all meetings of the members and of the Board of Directors required by the Bylaws to be given. He/she shall keep, or cause to be kept, any certification from the Secretary of State of nonprofit status. The secretary shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. In the event of the secretary’s absence, his/her duties may be performed by any member appointed by the president.

d. Chief Financial Officer: The chief financial officer shall keep and maintain, or cause to be kept and maintained, adequate and correct records of accounts of the properties and business transactions of the Chapter, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and any other matters customarily included in financial statements. The financial records shall be open to inspection by any director at all reasonable times.
The chief financial officer shall deposit, or shall cause to be deposited, all money and other valuables in the name and to the credit of the Chapter with such depositories as may be designated by the Board of Directors; shall disburse, or cause to be disbursed, the funds of the Chapter as may be ordered by the Board of Directors; shall render at such regular meetings of the Board, or at such other times as directed by the Board, an account of all of his/her transactions as chief financial officer and of the financial condition of the Chapter, shall prepare or cause to be prepared a proposed annual budget to be presented to the Board of Directors prior to the annual membership meeting, and shall have such other powers and shall perform such other duties as may be prescribed by the Board of Directors or the Bylaws. If required by the Board of Directors, the chief financial officer shall give the Chapter a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of his/her office and for restoration to the Chapter of all of its books, papers, vouchers, money, and other property of every kind in his/her possession, or under his/her control upon death, resignation, retirement, or removal from office.